These terms and conditions apply to the Deep RiverRock Thirst For Better Fund 2018 in Northern Ireland and the Republic of Ireland. By applying to the Fund for a Grant, or participating in the Fund by making a donation, is acceptance of these terms and conditions. Therefore please read these Terms and Conditions carefully.
CCHBC may amend these Deep RiverRock Thirst For Better Fund 2018 Terms and Conditions from time to time. Subject to any legal requirements to provide notice, changes to these Terms and Conditions will be communicated through the Deep RiverRock Website.
Hundreds of groups across the Island of Ireland strive, every day, to make their own lives and the lives of their communities better. Local heroes dedicate time, resources - sometimes even blood, sweat and tears – in their pursuit to bring people together to follow their passion.
Whether it be a knitting circle or a hiking group, a running club or a roller derby, Deep RiverRock recognises that these groups stand for more! They are a home-away-from-home; a chance to connect, to belong, and to share those lighter moments in-between the wonderful chaos of life.
Sometimes all that stands in the way of groups reaching their full potential is a little funding - so now Deep RiverRock wants to help, and so can you!
Each group that registers will have the opportunity to set up a dedicated promotional page on the Deep RiverRock website to share stories, pictures, blogs and videos to highlight their local passions, and explain why they need a little extra funding. Groups can raise a minimum of €100 or maximum of €10,000 through consumer donations.
1. What will be funded?
The Deep RiverRock Thirst For Better Fund has been set up to provide financial support to Community Groups across Northern Ireland and the Republic of Ireland who meet the Eligibility Criteria (see 3 and 4 below).
We encourage all eligible Community Groups to apply for funding for one of their projects.
2. How does a Community Group register?
To register for an opportunity to raise monies under the Fund, an authorised person from the Community Group must fully complete an online application form for the Community Group. The application forms are available online at www.deepriverrock.ie/thirstforbetter
The application will require the Community Group and the authorised person to share information including details of the project for which the Community Group wishes to raise funding.
3. What will the Fund provide funding for?
The Deep RiverRock Thirst For Better Fund has been designed to support Community Groups in Northern Ireland and the Republic of Ireland who wish to raise funding to support Projects which target at least one of the following key wellness areas:
- physical and/or
within their local community across the following categories:
4. What projects will the Thirst For Better campaign Fund?
CCHBC and Deep RiverRock expects that all projects funded through the Deep RiverRock Thirst For Better Fund will be:
- Inclusive of all ages, ability, gender, income and cultural backgrounds;
- Accessible, safe, and age and ability appropriate;
- Free or Affordable for Communities who use it;
- focused on outcomes whether short/medium or long term; and
- Community based.
Examples of projects might include, but are not limited to:
- Activities, including outdoors and fitness projects, aimed at enhancing people’s health and wellbeing
- Projects supporting the family, such as intergenerational storytelling, nutrition and cooking classes
- Projects supporting educational awareness of emotional wellbeing or physical wellbeing
- Creative projects, including hobbies, that might support people’s social needs, particularly in areas with limited access to social activities, such as a local knitting club, a storytelling project, or a local drama project
5. The Thirst For Better Campaign will not fund:
- Religious, political or legislative organisations
- Organisations that do not have a non-discrimination policy (to ensure they do not discriminate based on race, ethnicity, colour, sex, religion, age, national origin, ancestry, citizenship, sexual orientation, gender identity and/or expression, or disability)
- organisations that are directly involved in gambling, recreational or illegal drugs, tobacco and armaments (with the exception of those charities and organisations specifically dedicated to tackling addiction or drug abuse)
- Professional local sports or athletic teams
- Travel or organised field trips
- Monuments or memorials
- Family reunions
- Beauty contests or commercial shows
- Marketing or advertising projects
- Land, building or equipment construction or renovation projects
- Organisations that do not fully respect humans as per the UN Guiding Principles on Business and Human Rights and the resolutions of ILO Conventions.
- Anything that may have detrimental effect on our natural environment/ biodiversity
- Entities without good standing and a clean record with authorities
- CCHBC will only support organisations that do not conflict with CCHBC’s business principles and its’ Code of Business Conduct
- Small capital items may be eligible, subject to the discretion of the panel eg: musical instruments, IT equipment, outdoor equipment, providing the full project is in line with the fund priorities and is does not support the direct promotion of religious or political activity.
- Community groups much not have an annual income of more than £200,000 or €225,000 as per most recent financial statements will not be able to apply for funding from the Deep RiverRock Thirst For Better Fund.
6. What happens if a group doesn’t meet the criteria?
Community Groups that do not meet the Eligibility Criteria above will not be able to register for funding.
If circumstances change and a Community Group no longer meets the Eligibility Criteria they will be removed from the process and all funds raised by them will be deemed null and void. In such circumstances, Deep RiverRock will contact the individual who submitted the project to advise them of its’ decision via email.
Deep RiverRock and CCHBC reserves the right, in its’ sole discretion, to reject entries that are incomplete, duplication, illegible, false or fraudulent, or do not meet the objectives of the Brand and/or Company and remove them from the process at any point.
CCHBC accepts no responsibility for applications that are lost, delayed, misdirected or incomplete or cannot be delivered or entered for any technical or other reason. Proof of delivery of the application is not proof of receipt.
7. When can a Community Group apply?
Applications from Community Groups will be accepted on the website from 9.00am on 2nd July 2018.
The application forms are available online at www.deepriverrock.ie/thirstforbetter
8. What does a Community Group need to include in its application form?
Community Groups must set out their full details, contact names and addresses, details of the project for which the Community Group wishes to raise funding, amount of funding required, impact on the Community.
9. What happens after a Community Group applies?
Each application will be assessed at submission stage by mxb Limited (who are situated at registered office 355 Lisburn Road, Belfast, Northern Ireland, BT9 7EP) who have been appointed by CCHBC to manage The Thirst For Better Campaign for and on behalf of Deep RiverRock.
During this stage the Community Group’s nominated point of contact will be contacted directly by mxb to request further information including but not limited to the Community Group’s governing documents (Constitution or Memorandum and Articles of Association) detailing your charitable purpose, before the application can progress.
10. How long will it take to apply and be accepted?
We have made the application process as simple as possible but we do require a certain level of detail about the Community Group and the project for which it wishes to raise funding.
All Community Groups who apply will receive notification to confirm whether their application for funding has been accepted. In the majority of cases we anticipate that the initial assessment will take approximately 5 working days. Assessment could take longer towards the end of the submission period and/or if there is a query with the Community Group’s application entry that requires additional information, documentation and/or investigation.
Please be aware that the application cannot be amended once submitted so please check any application carefully before submitting.
CCHBC will not be liable for any expenditure incurred by an organisation or individual whilst making an application to the Thirst For Better campaign and promoting their project for donations.
Please note that even though a Community Group’s application has been accepted, this does not mean that the Community Group is guaranteed any payment from the Deep RiverRock Thirst For Better Fund.
Full due diligence will be completed on successful projects, (see ‘At the end of Cash out period’) by The Community Foundation for Northern Ireland or The Community Foundation for Ireland once you reach the ‘cash out’ stage of the Fund.
11. Application process and other timings?
Applications will be processed on a ‘first come, first served’ basis with a cap of 300 eligible Community Groups benefiting during any Funding Period.
The 300 Community Groups accepted will be a reflection of all categories set out in the Eligibility Criteria. CCHBC and mxb will monitor the applications from Community Groups to ensure that there is a good representation of Community Groups from across every category. CCHBC reserves the right to cap the number of places available under any single Eligibility Criteria category to a maximum of 40 Community Groups per category.
Once 300 applications are accepted and approved no further applications will be accepted. Any group which enters after 300 applications are accepted, will be placed in queue to enter the Fund if a space becomes available (i.e. a Community Group has reached its fundraising target or “cashes out” early).
12. What is a Funding Period?
At this stage CCHBC and the Deep RiverRock Thirst For Better Fund envisage that Community Groups who have reached their fundraising targets or have decided to stop fundraising and “cash out” within the 6 month fund period, will (subject to meeting all of the terms and conditions including the financial due diligence) be able to receive monies within 8 weeks post of the cash out period end dates on or around 30th September 2018 or 31st December 2018.
13. How are the funding levels determined?
The Deep RiverRock Thirst For Better Fund will make funding available to Community Groups who wish to raise anything from €100/£100 up to €10,000/£10,000.
Community Groups are responsible for determining how much funding they wish to seek under the Deep RiverRock Thirst For Better Fund. Community Groups will need to state the amount that they wish to raise as part of their application.
14. What else does the Community Group have to do to receive funding?
Acceptance of a Community Group’s application at assessment stage is not a guarantee of payment from the Thirst For Better Fund.
The Community Group will have the opportunity to encourage its’ members and wider community to get involved and to support its funding request.
The Community Group will also be required to complete a full due diligence (including financial information) process, (see ‘At the end of Cash out period’) by The Community Foundation for Northern Ireland or The Community Foundation for Ireland once a Community Group confirms that it wishes to ‘cash out’ of the fund.
The Community Foundation for Northern Ireland and the Community Foundation for Ireland have been appointed to ensure that any payments made from the Fund to Community Groups are permitted within the Fund rules and are done so in a transparent manner.
15. What does a Community Group have to do to raise funding?
Once a Community Group has been approved, their details will appear on the Deep RiverRock website and consumers will be able to donate to their fund (see 16 below).
Deep RiverRock and mxb will provide further information and support to Community Groups to help them raise awareness of their fundraising – such as social media kits
16. How can consumers support a Community Group?
Every bottle of Deep RiverRock sold across Northern Ireland and the Republic of Ireland will have a special Facebook Messenger icon on the bottle and will have a unique code on the inside of the bottle’s label.
Consumers will need to scan the Facebook messenger icon on the bottle to open communication with Deep RiverRock via messenger or visit www.deepriverrock.ie/thirstforbetter and follow the ‘donate here’ steps, selecting the Community Group of their choice.
Each unique code can only be entered once and each IP address will be limited to 50 codes per day.
If CCHBC discovers or suspects fraudulent or ineligible votes, these may be removed from the process at the sole discretion of CCHBC.
The value of the unique code is either 10 cent or 10 pence which will be determined on the consumer’s IP address. Consumers will only be able to donate to a Community Group in their country of residence, which will also be based on the IP address.
17. How/When can a Community Group “cash out”?
A Community Group can at any stage decide to stop fundraising at any point by contacting mxb in writing and notifying them of their intention to stop fundraising and agreeing for the Community Group’s account to be suspended.
Payments will only be made to Community Groups who have collected the minimum amount of £100/€100.
Community Groups must ‘cash out’ within 6 months of the date that their fundraising went live on the Deep RiverRock website.
Community Groups can “cash out” once its fundraising on the Deep RiverRock website has reached a minimum of £100 / €100. Once a Community Group has “cashed out” all fundraising activities on the Deep RiverRock website will cease.
The maximum value for cash out is set at £10,000/€10,000.
Payments from the Fund will be processed every 3 months, with proposed ‘cash out’ end periods being on or around 30th September 2018 and/or 31st December 2018.
If a Community Groups fails to reach the minimum level required to cash out, any monies raised on the Deep RiverRock website will be distributed amongst the other Community Groups within your category that have already reached the minimum cash-out value.
Community Groups cannot apply for further/additional funding from the Deep RiverRock Thirst For Better Fund for a period of 12 months from the date of their last cash-out.
18. What happens during the cash out process?
All successful Community Groups will be contacted by email by The Community Foundation for Northern Ireland or The Community Foundation for Ireland within 3 weeks of the cashing out end period and asked to provide additional information as set out below. It is the responsibility of the individual who submitted the entry to get the information from the Community Group and to provide it to the relevant Community Foundation.
If any Community Group fails to respond to the email from Community Foundations by the deadlines provided by the Foundations, with the requested information their funding will be forfeited.
The Community Foundation will validate the Community Group’s funding application using, the original entry together with further information which may be requested, including but not limited to:
Bank details and up to date bank statements for the last 6 months
Bank accounts must be set up at least 6 months before cash out and be set up in the name of the Community Group. The Fund can only transfer monies to a bank account which has the name of the Community Group. In no circumstances will monies be transferred to any individuals’ bank accounts. The Community Group’s bank account must be in credit at the time of the funding payment.
Copy of the Community Group’s governing documents (Constitution or Memorandum and Articles of Association) detailing its charitable purposes or evidence that it is a registered sports organisation.
All documents must be in the name of the Community Group who made the application for funding.
19. Notifying the Community Groups
All Community Groups who provide correct, valid information in a timely manner and who have passed the payment assessment by the relevant Community Foundation will be notified within 8 weeks of the cash out period end.
Any Community Group which receives funding from the Deep RiverRock Thirst For Better Fund will also have their details published on Deep RiverRock’s website.
20. What happens if a Community Group’s fundraising stops receiving donations?
If a Community Group does not receive any donations or becomes dormant for more than 6 weeks, the authorised person from the Community Group will be sent an email giving the Community Group 2 weeks’ notice to reactivate and receive donations via the website.
If the Community Group fails to reactivate and/or receive donations after 3 weeks from the date of notice, the Community Groups fundraising will be closed and removed from the Deep RiverRock website and the Community Group will not be entitled to receive any funding from the Deep RiverRock Thirst For Better Fund and will not be able to apply for other funding from the Fund for a period of 12 months.
Any funds raised to date will be redistributed to the other participating Community Groups on the Deep RiverRock website at the time of the account being closed.
21. The Award and Impact Assessment
Once the Community Group has closed their funding and have successfully completed The Community Foundation due diligence, monies will be transferred to a Bank Account in the name of the Community Group by way of electronic transfer payment from either the Community Foundation or mxb (as CCHBC may in its sole discretion decide) within 4 weeks of notification that they have successfully passed the due diligence process.
Payments are non-exchangeable, non-transferable and are not redeemable for cash or other remuneration.
All Payments of £/€5,000 or less are “unrestricted funds” meaning they are available for the purposes of the Community Group to be spent as they see fit subject to the objectives of the Community Group. However, it would be expected that the payment is spent on the project entered by the Community Group at the submission stage, or a like for like project.
Payments in the £/€5,000 - £/€10,000 are “restricted funds” meaning they can only be used for the purpose stated in the entry. If for any reason a payment cannot be used for such purpose the Community Group can approach CCHBC to request approval from CCHBC (acting reasonable and without undue delay) for the redirection of the payment to another project matching the Eligibility Criteria. If the revised entry does not meet these terms and conditions CCHBC reserves the right to reclaim the payment from the Community Group.
By submitting these details you as the authorised person for the Community Group grant CCHBC and the fund managing agents (mxb and the Community Foundation of Northern Ireland and Ireland) an exclusive licence to publish the Community Group’s entry on the Deep RiverRock Website and other media including, but not limited to, Coca-Cola HBC website (ie.coca-colahellenic.com), electronic and printed communications.
By entering the Thirst For Better campaign you as authorised person confirm, for and on behalf of the Community Group, that you have obtained the consent of the Community Group whose project you are entering to make the application on its behalf and that the Community Group also has consented for its images and details to be published by CCHBC.
The Community Groups that benefit from the Thirst For Better campaign will be published on the Deep RiverRock website once payment has been processed. Entrants agree to have their names and counties disclosed for this purpose.
23. Fundraising Publicity
CCHBC trusts the Community Group to make the right decisions for their members, so in line with the responsible marketing commitments of the Coca-Cola system none of the Deep RiverRock marketing activities are targeted towards children under the age of 12. This includes a commitment to commercial-free classrooms. Any grassroots campaigning on behalf of a Community Group must have due consideration to these commitments and adhere to the spirit of its intentions at all times. This especially applies to the use of any marketing materials contained in the packs provided to the Community Groups.
The Community Groups agree to be contacted and take part in post-payment activity including, but not limited to, regular communications about the project which the payment has been used towards. This could include, but is not limited to, media activity, social media or information on the Deep RiverRock website.
24. Personal Information
CCHBC and its partners MXB and The Community Foundation for Ireland and the Community Foundation for Northern Ireland may request personal data from the authorised person in relation to the application from the Community Group.
This information will be used to validate, administer and manage the application and/or the lifecycle of the fundraising process together with the payment of any funds to the Community Groups and follow up activities such as promoting the Deed RiverRock brands and/or the Fund and/or the Community Group.
CCHBC reserves the right to amend, alter, terminate, suspend, cancel all or any part of the Terms and Conditions, the Deep RiverRock Thirst For Better Fund and/or the Campaign at any time.
CCHBC has sole discretion in relation to all decisions it makes. There is no right of appeal and any decisions made by CCHBC and/or the Fund are final and binding.
CCHBC reserves the right to make “special” or “one off” payments of any value that CCHBC determines (in its sole discretion) to any Community Group it wishes (provided that the Community Group meets the Eligibility Criteria and successfully passes the due diligence). Nothing in these Terms and Conditions shall oblige CCHBC to make such funding available to any Community Group – CCHBC shall have total discretion in this regard.
CCHBC accepts no responsibility for any damage, loss, liabilities, injury or disappointment incurred or suffered by you as a result of entering the fund or accepting the grant. Coca-Cola HBC further disclaims liability for any damage to your or any other person's computer relating to or resulting from participation in or downloading any materials in connection with The Thirst For Better fund.
Nothing in these terms and conditions shall exclude the liability of CCHBC for death, personal injury, fraud or fraudulent misrepresentation as a result of its negligence.
Coca-Cola HBC shall not be liable for any failure to comply with its obligations where the failure is caused by something outside its reasonable control.
The Terms and Conditions shall be interpreted in line with the Guidelines for Fundraising for Charitable Organisations for the Republic of Ireland.
These Terms and Conditions shall be governed by the laws of Northern Ireland for Community Groups based in Northern Ireland and shall be subject to the exclusive jurisdiction of the courts of Northern Ireland.
These Terms and Conditions shall be governed by the laws of the Republic of Ireland for Community Groups based in Ireland and shall be subject to the exclusive jurisdiction of the Irish courts.